Space Planning & Suite Refresh - AdventHealth Cancer Institute (3rd Floor)
Space Planning & Suite Refresh - AdventHealth Cancer Institute (3rd Floor)
Project Overview:
The Space Planning & Suite Refresh project at AdventHealth Cancer Institute focused on the renovation and optimization of Suites 381, 382, and 389 to establish specialized clinics for Breast Surgery, Head & Neck and Melanoma Sarcoma, Genetics, and Gastroenterology (GI). This initiative required a seamless transition of staff and equipment while ensuring the new spaces met operational needs. My role focused on project coordination and logistical execution, supporting the project’s success through stakeholder collaboration, scheduling, and strategic planning.
Key Responsibilities & Tasks:
Scheduled, coordinated, and facilitated project meetings to ensure clear communication between departments.
Acted as the primary liaison between construction teams, administrative staff, and leadership to align on project deliverables.
Managed space planning efforts to optimize layouts for efficiency, accessibility, and workflow.
Coordinated staff relocations to minimize disruption while ensuring continued department functionality.
Arranged and supervised the moving process, including furniture, equipment, and documentation transfers.
Tracked project progress, ensuring that construction timelines and operational needs remained aligned.
Maintained and distributed key project documentation, ensuring all stakeholders had the necessary resources.
Assisted in troubleshooting space utilization challenges, adjusting plans as necessary to support operational needs.
Objectives:
Ensure a smooth transition and build-out of the new clinical spaces.
Maintain operational continuity during staff and department relocations.
Foster collaboration between stakeholders for efficient project execution.
Support an optimized space layout that enhances both patient and staff experience.
Keep the project on schedule through proactive coordination and problem-solving.
Results & Impact:
Facilitated a seamless staff relocation process with minimal disruption to clinical operations.
Enhanced communication among key stakeholders, ensuring efficient decision-making.
Contributed to the successful build-out of specialized clinical spaces, improving patient access and care delivery.
Ensured that logistical and planning efforts supported the timely completion of construction milestones.
Strengthened project coordination skills, effectively managing moving parts across multiple teams.
Skills & Tools Utilized:
Project Coordination & Stakeholder Engagement
Space Planning & Operational Workflow Optimization
Meeting Facilitation & Documentation Management
Scheduling & Logistics Coordination
Risk Mitigation & Problem-Solving
Microsoft Outlook, Excel, and DocuSign for scheduling and documentation
Through this project, I played a key role in ensuring the successful transformation of these suites into high-functioning clinical spaces. While not the formal project lead, I managed critical project components, including logistics, coordination, and stakeholder communication, demonstrating essential project management competencies. My involvement ensured smooth transitions, effective space utilization, and efficient workflow execution, contributing to the overall success of the Cancer Institute’s expansion efforts.